Export Outlook Items to a .pst File


Step by step instructions on how to backup your mailbox in Outlook to a .pst file



  • At the top of your Outlook ribbon, choose File.

  • Choose Open & Export > Import/Export.


  • Choose Export to a file.


  • Click Outlook Data File (.pst)> Next.

  • Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time.

    Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.


  • Click Browse to select where to save the Outlook Data File (.pst). Enter a file name, and choose OK to continue.

    Note: If you’ve used export before, the previous folder location and file name appear. Type a different file name before choosing OK.

  • If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.

  • Choose Finish.

  • Outlook begins the export immediately unless a new Outlook Data File (.pst) is created or a password-protected file is used.


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